Stafford County Public Schools is soliciting bids to establish term contract(s) for on-call fencing services on an as-needed basis. Services include fencing installation, repair, and maintenance at district facilities, with work potentially involving chain-link, ornamental, and security fencing. Contractors must be prepared to respond to work orders as needs arise and comply with district safety and procurement requirements.
Stafford County Public Schools is soliciting proposals under RFP # 27-SCPS-012_Non-Professional Services Construction Related. The work is described as non-professional construction-related services at various locations within Stafford County, Virginia. The eVA listing gives a closing time of October 23, 2026, at 12:00 a.m.
Sole Source:Avoid unless truly unique and urgent; expect extra justification/approvals.
Coops:Lead with a cooperative contract. SCPS has used cooperative purchasing before; frequently procures through NASPO ValuePoint and OMNIA Partners Public Sector, and you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Guidance:SCPS does not show a clear, frequent sole source path. Pursuing sole source can introduce delays due to justification requirements and potential Board approval. Redirect efforts to cooperative purchasing whenever possible. If a true sole source is unavoidable, prepare a robust justification, route through Procurement, and confirm any required approvals and timing.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
SCPS has used cooperative purchasing before; lead with this path to avoid formal bids and accelerate award. You can gain access to the recommended cooperative path through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Stafford County Public Schools Contracts
Track vendor wins and renewal opportunities
EVERDRIVEN TECHNOLOGIES, LLC at Stafford County Public Schools
Effective: Jan 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document outlines a Rider Agreement (R-SCPS-25-09) for Supplemental Student Transportation Services between Stafford County Public Schools and EverDriven Technologies, LLC, effective January 1, 2025, to June 30, 2025. This Rider leverages an existing contract (2493A) that EverDriven has with Henrico County Public Schools, with the Rider's terms taking precedence. EverDriven will provide alternate student transportation services, with payment based on unit prices for trips, mileage, and additional services, as detailed in an amended Exhibit C. The contract does not specify a total monetary value, as billing is based on usage and budgeted funds. T&Cs are provided, covering payment, termination, data security, and federal compliance.
Solution-focused Family Intervention Inc. T/A Family Solutions at Stafford County Public Schools
Effective: Jul 1, 2025Expires: Sep 30, 2026Expiration date locked.
This document details a Standard Contract (Contract # 25-SCPS-018) for Alternative Student Transportation services between the School Board of Stafford County (Stafford Schools) and Solution-focused Family Intervention Inc. T/A Family Solutions. The contract is effective from July 1, 2025, to June 30, 2026, with options for up to eight one-year renewals. Compensation is based on a schedule of unit rates for services such as base trips, additional mileage, parent intake, behavioral aid, and video cameras. The agreement incorporates the RFP 25-SCPS-018, its addenda, and the contractor's proposal, which collectively define the scope of work, operational requirements, and legal terms and conditions.
ALC Schools, LLC at Stafford County Public Schools
Effective: Oct 23, 2019Expires: Sep 30, 2026Expiration date locked.
This Agreement outlines the provision of alternative transportation solutions by ALC Schools, LLC to Stafford County Public Schools. The contract, effective from October 23, 2019, with an initial term ending December 31, 2022 (and renewal options through December 31, 2024), details services, a variable fee structure based on trips, mileage, and additional services (as per Attachment 1), and operational requirements for vehicles, personnel, and insurance. It also includes policies for no-shows, cancellations, multi-district billing, and various legal and compliance terms.
HopSkipDrive, Inc. at Stafford County Public Schools
Effective: Jul 9, 2020Expires: Sep 30, 2026Expiration date locked.
This agreement details the provision of alternative transportation solutions by HopSkipDrive, Inc. to Stafford County Public Schools. The contract, effective from July 9, 2020, to April 30, 2024, outlines a service model where the District requests transportation as needed, and the Contractor coordinates these services. Payment is based on a per-trip and per-mile fee structure, with specific charges for no-shows and late cancellations. The agreement also includes comprehensive terms regarding personnel, vehicles, insurance, background checks, and an addendum covering state law compliance.
EVERDRIVEN TECHNOLOGIES, LLC at Stafford County Public Schools
Effective: Jul 1, 2025Expires: Sep 30, 2026Expiration date locked.
This Purchase Order (PO #26002463) from Stafford County Public Schools to Everdriven Technologies LLC is for McKinney Vento student transportation services for Fiscal Year 2026. The total cost for these services is $14,850.00. The order was placed on July 31, 2025, with services expected to run from July 1, 2025, to June 30, 2026.
Early Buyer Signals
Board meetings and strategic plans from Stafford County Public Schools
Stafford School Board Roundtable Meeting
Date: Sep 29, 2026Type: Meeting mention
The meeting focused on upcoming budget priorities, including staff retention and safe learning environments. Discussions covered a proposed sales tax referendum dedicated to school construction projects and the development of a new strategic plan. The board outlined legislative priorities such as cost-of-living adjustments, technology infrastructure funding, support for students with intensive special education needs, and restorative discipline. Additionally, school representatives raised concerns regarding facility needs, administrative staffing, and playground accessibility at various locations.
Stafford School Board Worksession
Date: Sep 22, 2026Type: Meeting mention
The board discussed updates to the program of studies, including adjustments to high school and middle school course offerings. Key topics included the addition of IB French and German courses, AP African-American History, Sculpture and Ceramics 2, and Technical Theater 4. The board addressed changes to Theory of Knowledge credit hours, the removal of specific center core and dual enrollment courses, and math curriculum adjustments regarding Calculus and Pre-Calculus. Additionally, the board debated the structure of gifted and independent study programs and approved the addition of a study hall as an elective option for students.
Key Contacts
Public-sector contacts connected to Stafford County Public Schools.
The meeting included a closed session regarding the superintendent's evaluation goals and employment contract, as well as legal matters concerning the Hartwood Elementary School replacement project. Following the closed session, the board discussed and advanced legislative priorities, including considerations for regional day school studies, educator expense deductions, and funding for restorative discipline training. Additionally, the board reviewed initial scenarios for redistricting efforts.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track Stafford County Public Schools meetings, strategic plans, and budget discussions before the public bid appears.
