Buying Signals

Recreation Management Software RFPs, Pre-RFP Signals and Bid Opportunities

See emerging pre-RFP opportunities from public-sector buyers this week based on contract renewal timing, meetings and job changes, and paired with verified contact info.

131Pre-RFP opportunities 29+Open RFPs

Monitoring 320k+ public sector buyers

Recreation Management Software: Pre-RFP Opportunities

Source-backed signals from meeting minutes, budgets, contract activity, grants, and leadership changes.

Scranton School District

PAOct 5

Why now

- The board discussed replacing its paper-heavy facility use process, which causes scheduling complications and opaque fees, with Event HQ. - The district has been testing Event HQ for five months and plans to integrate it with Operations Hero, which closes 300 to 350 tickets monthly. - A motion was presented to approve Event HQ at an annual cost of $8,928.90 and implementation of $3,298.40, totaling $12,227.30 for year one. - Event HQ includes a public-facing portal for community groups to submit facility use requests, replacing the current paper form.

Meeting MentionPre-RFPDetected: Oct 5

Key Contacts · Verified by Starbridge

Lindsey Fortese

Assistant Principal

Andrea Gross

Assistant Principal

Town of Cheektowaga

NYOct 8

Why now

- The Town of Cheektowaga's recreation director reported that summer camp registration was moved fully online this year, advancing their incremental modernization of recreation systems. - Plans to make resident ID cards electronic are under review, with the director noting internet access issues at some facilities still need to be resolved first. - Resident ID cards generate about $20,000 in annual revenue, and the town mails 15,000 brochures three times a year, prompting a councilmember to propose an opt-out for digital delivery. - The recreation director said they would check whether ACTIVE Net supports excluding residents from mailings,…

Meeting MentionPre-RFPDetected: Oct 8

Key Contacts · Verified by Starbridge

Michael Sisti

Building Safety Inspector (PT)

Jeffrey Schmidt

Captain of Administration and Public Relations

Hamilton (City)

ONOct 1

Why now

- After a waiting room failure disrupted Fall 2026 registration, Hamilton's Emergency and Community Services Committee reviewed the recreation registered program process and identified customer pain points. - Hamilton's Recreation Division has used Xplor Recreation since November 2024, completing 11 successful registration cycles before the September 2026 incident. - The city plans a comprehensive customer engagement process from October 2026 to March 2027, including surveys and public information centres, to inform registration improvements. - Customer feedback shows interest in registration times outside the morning, and high-demand…

Meeting MentionPre-RFPDetected: Oct 1

Key Contacts · Verified by Starbridge

Rosaria Morelli

Acting Chief Investment Officer

Raymond Kessler

Acting Director, Economic Development | Chief Corporate Real Estate Officer

City of Fitchburg

WISep 30

Why now

- Recreation and community services manager Jill announced plans to issue an RFP for software to manage all reservations—shelters, ball diamonds, and programs—including extending it to the senior center. - Jill described the incumbent ActiveNet system as acceptable but not great, noting transaction fees have exceeded budget in recent years, prompting a search for a different option. - The department has seen a decline in weekend rentals and high staff turnover, leading to a 2027 initiative to discontinue weekend rentals. - Recreation staff are planning an audit of summer programs, using waitlists and needs data to decide whether to shift…

Meeting MentionPre-RFPDetected: Sep 30

Key Contacts · Verified by Starbridge

Robert Cornelius

Accountant

Kari Miller

Accounting Manager/Treasurer

Oregon Parks and Recreation Department

ORSep 23

Why now

- Facing inefficient email-based workflows and dated Microsoft Access databases, Oregon State Parks heritage staff are prioritizing records management and process modernization as their highest improvement target. - The agency has already selected BHB, an East Coast vendor with prior state implementations, to build a GIS-based 'Heritage Hub' system starting with compliance and survey records. - The statement of work is being written now, with development beginning January 15, expected to take about a year for the first phase and continue in stages over several years. - Budget constraints forced a narrower initial scope than the full…

Meeting MentionPre-RFPDetected: Sep 23

Key Contacts · Verified by Starbridge

Helena Kesch

Americans with Disabilities Act (Comments and Questions) and Tribal Relations Coordinator

Sarah Head

Chief Financial Officer

Barstow Unified School District

CASep 22

Why now

- Barstow Unified must replace its 20-year-old Blue Bear ASB software because its servers will soon no longer support the program, forcing a move to the cloud. - ASB Works, used by 360 California districts, pitched its web store and card payments but faces board pushback on its 3% plus 35-cent transaction fees. - Board members noted ASB Works appears to be California's only authorized provider, and adopting it could eliminate the district's separate Square payment system. - The proposed 34-month contract, ending June 2029 at $14,000 annually plus $11,000 this year and an implementation fee, was tabled for better terms.

Meeting MentionPre-RFPDetected: Sep 22

Key Contacts · Verified by Starbridge

Connie Born-Wood

6-12 ELA Coach

Diana Guardado

Administrative Assistant

Village of Cross Plains

WISep 14

Why now

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Meeting MentionPre-RFPDetected: Sep 14

Key Contacts · Verified by Starbridge

Tracy M. Johnson

Building Inspector

Antonio J. Ruesga

Chief of Police

City of Fitchburg

WISep 10

Why now

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Meeting MentionPre-RFPDetected: Sep 10

Key Contacts · Verified by Starbridge

Robert Cornelius

Accountant

Kari Miller

Accounting Manager/Treasurer

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Open RFPs

RFP 5071DT | University Recreation Management

Cleveland State UniversityOH

Closing Soon

Due Oct 30, 2026

Recreation Software Management System (Request for Proposals)

City of LakevilleMN

Closing Soon

Due Oct 28, 2026

Recreation Management Software System (Request for Proposal)

County of HenricoVA

Closing Soon

Due Oct 23, 2026

Web-Based Recreation Management System (Request for Proposals)

Mississippi State UniversityMS

Closing Soon

Due Oct 20, 2026

RFP BID1000320, 1: RecSports Recreation Management Software

The University Of Tennessee KnoxvilleTN

Closing Soon

Due Oct 15, 2026

Reference #: 12925. Name: Recreation Facility Management - H2O Adventure & Fitness Centre

KelownaBC

Closing Soon

Due Nov 6, 2026

Waterford Township Parks and Recreation Registration Software RFP

Charter Township of WaterfordMI

Closing Soon

Due Oct 22, 2026

DCR 892 Adaptive Recreation Service Providers

Massachusetts Department of Conservation and RecreationMA

Due Mar 1, 2028

City of Thorold Parks, Trails, Recreation and Culture Master Plan

ThoroldON

Closing Soon

Due Oct 29, 2026

RFR DCR 781 Fire Management Planning Services

Massachusetts Department of Conservation and RecreationMA

Due Dec 25, 2027

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City of Fitchburg

Recent intent

- Recreation and community services manager Jill announced plans to issue an RFP for software to manage all reservations—shelters, ball diamonds, and programs—including extending it to the senior center. - Jill described the incumbent ActiveNet system as acceptable but not great, noting transaction fees have exceeded budget in recent years, prompting a search for a different option. - The department has seen a decline in weekend rentals and high staff turnover, leading to a 2027 initiative to discontinue weekend rentals. - Recreation staff are planning an audit of summer programs, using waitlists and needs data to decide whether to shift resources to different programming. - The RFP remains in the planning stage, with no vendor selected or timeline announced, leaving the procurement open to influence.
- The city announced it will issue an RFP next year to evaluate recreation management software, aiming to replace the current ActiveNet system. - Recreation staff described ActiveNet as dated and noted that many alternative programs appear more user-friendly, while the city absorbs a service fee on every payment. - The department merger is prompting staff to consider a single shared system for both recreation and senior center registrations and reservations. - Staff discussed how a unified software system would handle resident and non-resident fees, leaving the policy an open point in the selection process. - A consultant will review job descriptions to advise on sharing duties across merged departments, supporting the move toward one streamlined system.

City of Bountiful

Recent intent

- Bountiful Parks and Recreation staff presented the current pavilion reservation process, which requires residents to come to city hall for paper applications and in-person payments, with no public visibility of availability. - Staff demoed CivicPlus's advanced recreation module and Tyler Technologies' Munis recreation module after the existing CivicPlus basic package could not support payments or half-day/full-day distinctions. - Costs presented included CivicPlus implementation at $9,748 with $4,740 annual maintenance, versus Tyler Technologies implementation estimated at $45,000 with $3,780 annual maintenance. - Council members voiced support for maintaining double resident pricing and explored a resident booking preference window, with staff confirming both software options could accommodate these policies. - No purchase was approved during the work session; the item was continued to the regular council meeting agenda for potential action the same evening.
- The Bountiful City Council is set to discuss and consider approving a Parks and Recreation reservations software purchase on September 8, 2026. - Staff recommends purchasing Tyler Technologies' Parks & Recreation software at a not-to-exceed cost of $45,009, citing a stronger long-term platform and lower annual maintenance. - The current reservation process requires callers or in-person visits to City Hall, with no online scheduling or payments available for the city's eight pavilions. - In 2026, the city processed 303 pavilion reservations totaling $13,305, down from 357 reservations ($18,775) in 2025 and 370 ($19,110) in 2024. - If approved, the software would also support reservations for farmer's market booths, playing fields, and City-Hall rooms, expanding its operational impact. - The council's final decision on the purchase and any pricing structure changes remains pending until its September 8th meeting.

Scranton School District

Recent intent

- The board discussed replacing its paper-heavy facility use process, which causes scheduling complications and opaque fees, with Event HQ. - The district has been testing Event HQ for five months and plans to integrate it with Operations Hero, which closes 300 to 350 tickets monthly. - A motion was presented to approve Event HQ at an annual cost of $8,928.90 and implementation of $3,298.40, totaling $12,227.30 for year one. - Event HQ includes a public-facing portal for community groups to submit facility use requests, replacing the current paper form. - The motion's vote had not yet occurred in the meeting excerpts, leaving the decision pending.

Town of Cheektowaga

Recent intent

- The Town of Cheektowaga's recreation director reported that summer camp registration was moved fully online this year, advancing their incremental modernization of recreation systems. - Plans to make resident ID cards electronic are under review, with the director noting internet access issues at some facilities still need to be resolved first. - Resident ID cards generate about $20,000 in annual revenue, and the town mails 15,000 brochures three times a year, prompting a councilmember to propose an opt-out for digital delivery. - The recreation director said they would check whether ACTIVE Net supports excluding residents from mailings, signaling active use of and possible adjustments to the current recreation software. - The parks department faces staffing and budget constraints, with the initial request for two additional employees removed and only $7,000 allocated for a trail program supervisor.

How to use pre-RFP signals

1. Shape the requirement

When you see a budget allocation or strategic plan mention, the agency is just beginning to define their need. Engage now to help write the specs before the RFP goes public.

2. Time your outreach

Don't cold call into the void. Use contract expiration signals to reach out to buyers exactly when they are unhappy with their incumbent or preparing to renew.

3. Arm your SDRs

Replace generic "checking in" emails with hyper-specific context. Reach out referencing their exact meeting minutes, named decision-makers, and approved budget line items.

FAQs

What is a pre-RFP signal for recreation management software?

A pre-RFP signal is a public-record indicator that a buyer is moving toward a recreation management software purchase before they've issued an RFP. Starbridge tracks six categories: meeting mentions, budget allocations, contract expirations, grant awards, leadership changes, and strategic plans.

How early does Starbridge detect recreation management software demand?

Six to eighteen months before a formal RFP, on average. The earliest signals are usually board meeting mentions or budget line items.

What sources does Starbridge monitor?

Public meeting minutes, board agendas, budget documents, contract expiration data, grant awards, public job postings, and leadership announcements across all 50 states.

Do I have to talk to sales to get the recreation management software report?

No. Enter your work email and the report is sent within minutes. A demo is optional.

What's in the free recreation management software report?

Ranked buyers with active recreation management software demand in your scope, open RFPs closing soon, expiring contracts with incumbent names, and verified buyer contacts.

How accurate are Starbridge's buyer contacts?

Validated against a 14,000-email test, Starbridge runs a 2% bounce rate. Comparable tools self-report 15 to 25%.

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City of Fitchburg

Recent intent

- Recreation and community services manager Jill announced plans to issue an RFP for software to manage all reservations—shelters, ball diamonds, and programs—including extending it to the senior center. - Jill described the incumbent ActiveNet system as acceptable but not great, noting transaction fees have exceeded budget in recent years, prompting a search for a different option. - The department has seen a decline in weekend rentals and high staff turnover, leading to a 2027 initiative to discontinue weekend rentals. - Recreation staff are planning an audit of summer programs, using waitlists and needs data to decide whether to shift resources to different programming. - The RFP remains in the planning stage, with no vendor selected or timeline announced, leaving the procurement open to influence.
- The city announced it will issue an RFP next year to evaluate recreation management software, aiming to replace the current ActiveNet system. - Recreation staff described ActiveNet as dated and noted that many alternative programs appear more user-friendly, while the city absorbs a service fee on every payment. - The department merger is prompting staff to consider a single shared system for both recreation and senior center registrations and reservations. - Staff discussed how a unified software system would handle resident and non-resident fees, leaving the policy an open point in the selection process. - A consultant will review job descriptions to advise on sharing duties across merged departments, supporting the move toward one streamlined system.

City of Bountiful

Recent intent

- Bountiful Parks and Recreation staff presented the current pavilion reservation process, which requires residents to come to city hall for paper applications and in-person payments, with no public visibility of availability. - Staff demoed CivicPlus's advanced recreation module and Tyler Technologies' Munis recreation module after the existing CivicPlus basic package could not support payments or half-day/full-day distinctions. - Costs presented included CivicPlus implementation at $9,748 with $4,740 annual maintenance, versus Tyler Technologies implementation estimated at $45,000 with $3,780 annual maintenance. - Council members voiced support for maintaining double resident pricing and explored a resident booking preference window, with staff confirming both software options could accommodate these policies. - No purchase was approved during the work session; the item was continued to the regular council meeting agenda for potential action the same evening.
- The Bountiful City Council is set to discuss and consider approving a Parks and Recreation reservations software purchase on September 8, 2026. - Staff recommends purchasing Tyler Technologies' Parks & Recreation software at a not-to-exceed cost of $45,009, citing a stronger long-term platform and lower annual maintenance. - The current reservation process requires callers or in-person visits to City Hall, with no online scheduling or payments available for the city's eight pavilions. - In 2026, the city processed 303 pavilion reservations totaling $13,305, down from 357 reservations ($18,775) in 2025 and 370 ($19,110) in 2024. - If approved, the software would also support reservations for farmer's market booths, playing fields, and City-Hall rooms, expanding its operational impact. - The council's final decision on the purchase and any pricing structure changes remains pending until its September 8th meeting.

Scranton School District

Recent intent

- The board discussed replacing its paper-heavy facility use process, which causes scheduling complications and opaque fees, with Event HQ. - The district has been testing Event HQ for five months and plans to integrate it with Operations Hero, which closes 300 to 350 tickets monthly. - A motion was presented to approve Event HQ at an annual cost of $8,928.90 and implementation of $3,298.40, totaling $12,227.30 for year one. - Event HQ includes a public-facing portal for community groups to submit facility use requests, replacing the current paper form. - The motion's vote had not yet occurred in the meeting excerpts, leaving the decision pending.